Repair & Maintenance Cost
Enable PowerUpRepair & Maintenance Cost is repair cost tracking built into itemit: a PowerUp that gives every asset a costed repair history. It works by letting you log each repair against the item with its cost, date, reason and notes, attach the receipt as a photo or PDF, and totalling the spend per item and across the workspace. The main use cases are replace-or-repair decisions, maintenance budgeting and evidencing spend on hired or leased equipment. Common features include reason suggestions that match as you type, receipt attachments, a running total per item, a workspace report with a grand total, and logging a repair while completing a reminder. The key benefit is knowing what each asset has cost to keep running before you decide its future.
The Problem
Repair costs live in spreadsheets, email threads and a drawer of receipts. Nobody can say what an asset has cost to keep running, so replace-or-repair decisions come down to instinct and the budget conversation has no evidence behind it.
The Solution
Every repair is recorded against the asset with its cost, reason and receipt. Running totals build automatically, and the workspace report turns them into a figure per item and a total across the register.
In Action
A fleet manager logs a £650 gearbox repair under Wear & Tear on a delivery van and attaches the invoice. The van's lifetime repair total moves to £4,200, and the workspace report shows it sitting near the top of the spend list ahead of the replacement review.
Key Features
- Record multiple repairs against any item, each with a cost, date, reason and notes
- Attach photo or PDF receipts to a repair record as evidence
- Reason suggestions that match as you type, keeping categories consistent
- Automatic running total of repair cost per item across its full history
- Workspace report showing total spend per item and a grand total across the register
- Log maintenance details while completing a reminder, rather than as a separate job
- Full repair history on the item, viewable from the asset profile
Integration with itemit
Called Repair Costs inside the itemit app.
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