Inspection Checklist
Enable PowerUpInspection Checklist is asset inspection software built into itemit: a PowerUp that turns paper safety checks and compliance audits into digital checklists attached to the asset record. You build a template per asset type, assign inspectors, schedule the recurrence and capture photos with pass or fail results on a phone, online or offline. Fire safety checks, pre-use equipment inspections, fleet walkarounds and facility compliance audits all fit the same pattern. Every completed inspection produces a PDF report, and results export as CSV. Because the record lives on the item rather than in a folder, the evidence an auditor wants is already filed against the asset they are asking about, and a missed check shows up as overdue instead of going unnoticed.
The Problem
Paper logs and scattered spreadsheets let safety checks slip. When an inspector skips a step or a clipboard goes missing, you find out at the audit, and there is no way to prove what was or wasn't checked.
The Solution
Inspections become records rather than paperwork. Every check is time-stamped, photographed and attached to the asset it was carried out on, so when an auditor asks for evidence you can produce it from the item profile instead of hunting through a filing cabinet.
In Action
A facility manager runs a fire safety audit from their phone, photographing each extinguisher and logging pass or fail as they go. The completed inspection attaches to the asset record in itemit and a PDF report is ready for the compliance team before they have left the building.
Key Features
- Create custom inspection templates with unlimited checklist items tailored to each asset type
- Capture photos and notes directly during inspections, with every image time-stamped against the inspection record
- Set pass/fail criteria with automatic flagging and instant alerts for failed items
- View complete inspection history per asset with full audit trail
- Schedule recurring inspections (daily, weekly, monthly, or custom) with automated reminders
- Export inspection reports as PDF or CSV for auditors and regulators
- Works fully offline and syncs automatically when back online, for sites with no signal
- Review completed and overdue inspections in one history view, filtered by category, outcome or completion date
Preview
Use Cases
Construction Equipment Inspections
Construction sites need pre-use equipment checks to meet health and safety regulations. Site supervisors can run daily plant inspections on excavators, cranes, scaffolding and power tools, capturing photo evidence of wear, damage or defects before any work begins.
- Pre-use checks on heavy plant and machinery
- Scaffolding safety inspections with photographic proof
- Tool condition assessments before issue to operatives
- LOLER and PUWER compliance documentation
Fleet Maintenance Checks
Fleet operators must run routine vehicle inspections to maintain roadworthiness and meet DVSA requirements. Drivers complete daily walkaround checks from their phone, logging tyre condition, fluid levels, lights and brake performance with time-stamped evidence.
- Daily driver walkaround checklists (O-licence compliant)
- Tyre, brake, and light condition documentation
- Defect reporting with photo evidence and severity flags
- Automatic reminders for MOT and service intervals
Facility & Fire Safety Audits
Building managers need regular fire safety audits, electrical inspections and general condition assessments. Every fire extinguisher check, emergency exit inspection and PAT test is recorded against the asset with a time stamp and the name of whoever carried it out.
- Fire extinguisher and emergency lighting checks
- PAT testing records linked to individual assets
- Building condition assessments with photo documentation
- Regulatory audit preparation with one-click report export
Integration with itemit
Every inspection is linked to the asset's profile, so when you open a piece of equipment you see its inspection history next to location, custody and maintenance records. Pair it with the Repair & Maintenance Cost PowerUp to log what a failed inspection costs to put right.
Frequently Asked Questions
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